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Upper Eden Rotary Club in Africa

The Rotary Iron Lung
Safety and Risk Assessment for Trailer

  • The exhibition trailer is an enclosed box body mounted on a single axle caravan chassis.
  • Two doors open outwards on the nearside to allow access and to exhibit the contents.
  • The trailer contains a replica iron lung and supporting display equipment that is firmly secured to the trailer floor.
  • Display panels mounted on the inside walls and the doors describe the polio eradication project and the history behind it.
  • It is designed for use at events and shows.

The People Involved

The people involved with the trailer are the Rotary club members staffing the exhibition and those to who come view it. It is anticipated that there will generally be up to 20 people present at any one time but this may occasionally be greater. Only rarely is it expected that numbers around it will be greater than 40. From time to time disabled or infirm members or guests may be present.

This Document

Accepted good practice and Rotary International expect member clubs to identify risks and hazards associated with their projects and have in place a formal assessment of them.

The purpose of this document is to offer a simple, practical assessment and presentation of these risks for general use.

This document should be readily available and members must be aware of it, be familiar with it and understand its content.

This assessment is intended to be proportionate and appropriate.

It should be used in conjunction with any appropriate, relevant, current operational guidelines and procedures.

Identified risks and their appropriate control measures are summarised below.

It is intended to reduce all risks to low by using the control measures stated

Where other risks specific to any activity are identified appropriate control measures will be taken at that time.

If it is found that any control measure is not adequate that finding will be noted and appropriate action taken.

Supporting Documents

Note has been taken of advice and documents giving guidance. It has been followed as appropriate. If necessary, appropriate supporting, documentation and guidelines will be produced and made available.

The Hazards

The table below identifies significant specific risks that may be encountered when using the trailer but in general...

  • The trailer is a well maintained, functioning piece of equipment.
  • It is a simple vehicle which when correctly set up has easy level access.
  • There is only one step up into it affording access for staff and those invited to take a closer look.
  • There ought to be no difficulty for disabled access to view the exhibition from beside the trailer.

The risks and hazards associated with using the trailer are those normally anticipated in using such equipment. They are readily identified, can be considered low, and are resolved by normal personal care, common sense and established good practice.

The Control Measures

In general...

The identification and resolution of safety issues will be co-ordinated by the club health and safety coordinator who will draw up this safety plan.

Members using the trailer should act responsibly at all times looking out for themselves and others. They should be alert to hazards and act appropriately. They should use their own judgement based on common sense and experience to reduce normal risks to themselves and others. If in doubt they should seek appropriate advice from a suitably experienced person.

Normal individual reasonable care and common sense should enable members and guests to perceive, identify and overcome most obvious hazards particularly those relating to slips, trips and falls and to those relating to normal activities in and around the trailer.

Dynamic assessments of unusual risks or hazards as they become apparent should be made and appropriate action taken.

Attention should be drawn to known unusual risks or hazards.

Individual people have differing strengths and abilities to manually handle equipment, goods and materials. All members are forbidden to lift carry or move any load so heavy as to be likely to cause injury. Except in an emergency situation members are forbidden to persist in attempting to lift or move any load that causes a feeling of strain and should seek the assistance of colleagues. Awkward movements should be avoided if possible.

If necessary, appropriate protective clothing and equipment for any task in hand should be worn / used.

The table below identifies any exceptional or unusual potential hazards and risks and their solutions

Identified or Potential Hazard: Possible Risk: Solution: Residual Risk Level:
Trailer hitching up Risk of incorrect hitching causing an accident. Normal good care and safe practice following guidelines and instructions contained in user documentation. Low
Towing and reversing trailer Risk of accident caused by unskilled, careless or inappropriate driving. Normal good care and safe practice following guidelines and instructions contained in user documentation. Low
Setting up trailer for display Risk of trailer doors being caught by strong wind when opening or closing. Normal good care and practice following guidelines and instructions contained in user documentation. Low
Moving parts of machinery Fingers or clothing caught in bellows drive mechanism. Normal good care and safe practice following guidelines and instructions contained in user documentation.
Machinery sited safely in area sufficiently away from staff and public to which they have no need of access.
Warning notice to be displayed.

The table below describes the levels of residual risk used in the above table

Residual Risk Level: Action:
Low No further improvements necessary provided control measures are in place and maintained.
Medium Although risk may be tolerable when control measures have been identified and implemented, further risk reduction measures should be considered.
High Further risk reduction MUST be undertaken.